Intranet System for Jarion Ltd: Overview & Scope
Introduction
Jarion Ltd is seeking to develop an Intranet system that will serve as a centralised platform for communication, collaboration, and information sharing among its subsidiary companies. The goal is to enhance inter-company communication, streamline information dissemination, and facilitate efficient access to essential resources, including financial reports and updates.
Requirements Overview
- User Authentication and Authorisation:
- Requirement: Implement a secure login mechanism allowing authorised users from each subsidiary company to access the Intranet system.
- Scope: User authentication, role-based access control, and password management.
- Dashboard and Navigation:
- Requirement: Develop an intuitive dashboard for easy navigation and access to various features and sections.
- Scope: Main dashboard layout, navigation menus, and quick access panels.
- Company-Specific Spaces:
- Requirement: Create dedicated spaces for each subsidiary company to facilitate communication and collaboration within their respective groups.
- Scope: Company-specific channels, discussion boards, and document repositories.
- Information Sharing and Updates:
- Requirement: Enable users to share updates, documents, financial reports, and other essential information within their respective company spaces.
- Scope: File sharing, document management, and real-time updates.
- Messaging and Communication:
- Requirement: Implement a messaging system to facilitate real-time communication and discussion among employees.
- Scope: Real-time chat, group messaging, and notification system.
- Event and Announcement Management:
- Requirement: Allow the posting and management of company events, announcements, and important notifications.
- Scope: Event creation, announcement posting, and notification distribution.
- Search Functionality:
- Requirement: Include a powerful search feature to enable users to quickly find information, documents, and other resources.
- Scope: Search algorithms, indexing, and search filters.
- User Profiles and Directory:
- Requirement: Develop user profiles with relevant information and a searchable employee directory.
- Scope: User profile creation, editing, and directory display.
- Mobile Responsiveness:
- Requirement: Ensure the Intranet system is accessible and functional on various devices, including smartphones and tablets.
- Scope: Responsive design, mobile optimisation, and testing across devices.
- Security and Compliance:
- Requirement: Implement security measures to ensure data privacy, confidentiality, and compliance with relevant regulations.
- Scope: Data encryption, access control, and compliance audits.
Conclusion
Jarion Ltd’s envisioned Intranet system will serve as a vital tool for inter-company communication, information sharing, and collaboration. The outlined requirements provide a comprehensive overview of the necessary features and functionalities to meet the company’s objectives. It’s imperative to maintain a close collaboration with Jarion Ltd throughout the development process to ensure alignment with their specific needs and expectations.
Intranet System Development: Phase 1 Requirements
Introduction
This outlines the specific requirements that Jarion Ltd, as the client, needs to provide to the development partner for the successful development of the Intranet system. These requirements encompass necessary information, assets, and collaboration to ensure the system meets Jarion Ltd’s expectations and needs.
- User Authentication and Authorisation
- Provide a list of authorised users from each subsidiary company who will access the Intranet system.
- Define roles and permissions for different user types within the system.
- Share any specific authentication protocols or standards to be followed.
- Company-Specific Information and Resources
- Specify the types of information, updates, financial reports, and documents to be shared within each subsidiary company’s space.
- Outline the preferred structure and organisation of company-specific spaces.
- Integration Requirements
- Identify any existing systems or databases that need to be integrated with the Intranet system.
- Provide integration protocols, APIs, or data formats to facilitate seamless data exchange.
- Branding and User Interface
- Share brand guidelines, logos, colors, and visual assets to maintain consistent branding across the Intranet system.
- Provide any specific preferences or requirements for the user interface and user experience.
- Communication and Collaboration Guidelines
- Define communication protocols, preferred channels, and best practices for effective communication within the Intranet system.
- Specify collaboration expectations and preferred methods for sharing updates and information.
- Mobile Access and Device Specifications
- Specify any specific mobile devices or platforms (iOS, Android) that need to be prioritised for mobile optimisation.
- Provide device-specific requirements or considerations for optimal mobile performance.
- Security and Compliance
- Outline any security protocols, compliance standards, or regulations that need to be adhered to during the development of the Intranet system.
- Provide guidelines for ensuring data privacy, confidentiality, and secure access.
- Feedback and Iteration Process
- Define the process for providing feedback during the development stages and outline the expectations for iterative improvements.
- Specify the frequency and mode of communication for feedback and progress updates.
Conclusion
By providing the information and assets outlined in this document, Jarion Ltd will enable the development partner to effectively design and develop the Intranet system to meet the company’s unique requirements. Collaboration and transparency in sharing necessary details are vital for a successful and tailored Intranet system that aligns with Jarion Ltd’s objectives.